The Best Ways to Keep Track of Your Employees
Published on : July 5, 2018
What are the Best Ways to Keep Track of Your Employees?
- Use Automated Attendance Monitoring Systems
- Keep Time-Tracking as Simple as Possible
- Make it Mandatory and Part of your Employees’ Objectives
- Set Goals and Consistently Review them
Keeping track of your employees is one essential thing that every company needs to be doing. You need to be aware of their whereabouts, their productivity, their performance, and even their work ethic and attitude in order to utilize them wisely.
In recent years, there have been many software and practices introduced that made keeping track of employees easier. In the Philippines, biometrics has become a staple for every business that wants to keep track of their employees. Many of the multinational companies in the Philippines has biometrics machines in all of their locations.
There are also many new systems and practices that have been introduced that made keeping track of your employees easier for the management. To help you on the matter, here are some of the best ways to keep track of your employees:
Use Automated Attendance Monitoring Systems
The most essential thing that you will need to keep track of your employees is to have an automated attendance monitoring system. Outdated machinery such as timestamp cards is no longer efficient. With attendance monitoring systems, you can keep track of your employees even when they aren’t on your premises.
Many attendance monitoring systems have access to GPS or a Global Positioning Satellite that lets employers track their movements legally. These systems are usually connected through the internet, thus making operations very flexible because you can choose to use authorization through an I.D. card, or through a mobile application on your phone.
If you value security over versatility, then you may choose to use biometrics instead of mobile attendance monitoring systems. In the Philippines, biometrics are usually installed as a way for employees to log in when they enter their work.
This system makes it easier for both the employee and the employer to track and record their time and their location especially when they need to go to a client’s office, or to a meeting abroad.
Keep Time-Tracking as Simple as Possible
When keeping track of your employees, don’t overexert yourself into identifying every little thing that they do. What you do need is to find out how he utilized his time to finish his work. Being detailed is a good thing, but it won’t be if the details you input are relatively unimportant. Find out what’s important, track what’s important, and gain the results.
Refrain from asking for many details, half of which are useless. Let your employees know what are the important things to input: the tasks they’ve finished, the progress of a project, and they will provide you with only those.
Simplifying tracking does not mean reducing the details of your timesheet, and progress report. Rather, it means you should know what you prioritize, and what you deem is important to show your superiors.
Make it Mandatory and Part of Your Employees’ Objectives
Giving your employees the responsibility of filling out their own timesheets can improve their performance and productivity, for a given period of time. If you plan on implementing this, make sure to be strict when it comes to their time sheets. Your employees’ behaviors will stabilize and they will be hard to change afterward.
It is recommended to make this a daily task so as to keep the accuracy of the tasks as high as possible. Make them keep a record of their time sheets and with it create weekly reports.
Making your employees do their own tracking of performance and time has a positive effect on their work ethics as well. They will be able to see how much time they spend on certain tasks. With this information, they know which tasks to prioritize in the future, and which tasks they need to work harder on. Being aware of how they spend their time, they can adjust their work ethic to try and increase their efficiency, ultimately benefiting them and the company as well.
Set Goals and Consistently Review Them
One of the most well-known ways of tracking the efficiency of an employee, or a team per se, is by setting goals that they need to reach. Set goals for how you want your organization to spend its time or set goals for what they should achieve this quarter.
Goal-setting makes it clear to everyone in your company that you have something to achieve. It is a perfect way of increasing relevant work while reducing non-value-added activities.
While implementing goal-setting however, you must remember to create realistic, achievable goals. Unrealistic, overly ambitious goals will be nothing but counterproductive for your team.
With a clear goal and a timeline, you can easily track down the work that an employee does, based on the progress that they’ve accomplished. Did they reach their quota for the week? Did they finish their progress report on time? Goal-setting makes measuring the productivity and performance of your employees easily measurable.
One of, if not, the best way to keep track of your employees now, is to have an automated attendance monitoring system. But along with this, you must also have some ideas of the key practices mentioned above that will help you in efficiently keeping track of your employees.