5 Tips To Improve Building Safety With A Visitor Management System

5 Tips To Improve Building Safety With A Visitor Management System

Published on : September 2, 2021

How do you improve building safety with a visitor management system?

  1. Understand how a visitor management system works
  2. Customize the features according to your needs
  3. Provide visitor management system training to employees
  4. Explain your system policies to guests
  5. Utilize the system during emergencies

As a building owner, the safety of your tenants and property is your main concern. It’s better to be too careful as there are plenty of risks that might be present inside or outside your facility. This could lead to property damage, crime, and other life-threatening situations. When this happens, it could lead to unexpected expenses and a loss of reputation too. Fortunately, you can improve building safety with a visitor management system. Keep on reading.

Understand How A Visitor Management System Works

Understand How A Visitor Management System Works

If it’s your first time hearing of the term, you might be confused as to how a visitor management system works. In essence, it’s a digital version of a visitor logbook. But instead of manually listing down the information the traditional way, the process is automated.

By using a visitor management system, you can lessen the labor for your lobby employees. It also allows you to quickly retrieve old records from the database without having to peruse hundreds of logbooks. If you’re interested, ELID offers some software that you can use:

  • Matrix V: A total security system that combines visitor management with other features such as door, lift, and vehicle access control.
  • E.Vis: A user-friendly visitor management system solution.
  • Winpro 2: An integrated security system that uses visitor management and access control features.

Customize The Features According To Your Needs

Visitor management systems can be made to fit the security requirements of your building. This way, you can make it a safer place for you and your tenants. For example, the Matrix V system has a scalable architecture, so you can add controllers and components as needed. It is also compatible with different access reader systems, biometric scanners, and more.

A visitor management system allows you to restrict access to sensitive areas of your buildings. You can choose the floors or doors that might require higher authorization to enter so guests can be kept out.

You can also take immediate action when an intruder tries to bypass your visitor management protocols. You can define the events that can trigger specific responses — such as locking the nearby exits when a break-in is detected or triggering an alarm.

Provide Visitor Management System Training To Employees

To make full use of your visitor management system, you need to train your employees. This way, they can fully understand the purpose of the system and how to operate it. If done properly, this can help them save time during visitor check-ins.

Most visitor management systems work on a similar basis. The receptionist will scan the ID of the guest and take their photo. Then a visitor access card — which is created on-demand — can be given to provide them access to doors, lifts, and gates. Other than keeping outsiders out, this also allows you to track the activity of each visitor. You can also analyze popular visitor routes and destinations to improve your business and security strategies.

Other visitor management systems such as Winpro 2 can be monitored or controlled over a smartphone or tablet for convenience.

Explain Your System Policies To Guests

Aside from your employees, you also need to inform your new and recurring visitors about the new management policy. Employees can help you through this step as long as they’re well-informed and properly trained.

You can also put instructions and posters on the entrances to direct guests to the check-in counter. Make sure to inform your visitors that they are also required to check out before leaving the premises. During the pandemic, you may want to consider a touch screen self-service kiosk as it is preferred by some companies to reduce contact.

Visitor management systems can help your guests have a good first impression of your business. By letting go of manual log-in books and embracing modern check-in procedures, you’re showing a more professional image.

Utilize The System During Emergencies

A visitor management system can be beneficial in times of emergencies. You can program the Matrix V to automatically trigger sirens, doors, lights, and other important devices in your building when a disaster or fire occurs. Depending on the situation, you can initiate a lockdown sequence or contact the police, fire brigade, and other emergency services.

By knowing the total number of people in your building at a given time, you can organize an evacuation plan. You can see how many tenants and visitors are present in dangerous areas and how long have they been there. When used with the right sensors, the system can help suggest evacuation routes.

Key Takeaway

Installing a visitor management system is one of the easiest and most effective ways to improve building safety. Make sure to know the features you can use, train your employees, and help your guests through the procedure. This way, you can keep track of the people that go in and out of your premises.

If you want to improve building safety with a visitor management system, you can contact us here at ELID! We offer a wide selection of security systems and software for various organizations.

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