Do’s and Don’ts When Implementing Attendance Monitoring Systems in the Philippines
Published on : August 14, 2018
What are the do’s and don’ts of implementing attendance monitoring systems in the Philippines?
- Plan your implementation thoroughly
- Maintain consistent two-way communication
- Train and adjust
- Rush the implementation process
- Fight the old system
There has been a noticeable advancement in attendance monitoring systems in the Philippines. More and more companies are integrating this technology because of how useful it is for security as well as human resources.
Attendance monitoring can make it easier for these two aspects of a business by eliminating some of the complications and consistencies that can harm your company.
However, we must keep in mind that simply introducing an attendance monitoring system into an organization is not going to do anything on its own. There are certain things that you must remember in order for the introduction, implementation, and integration of attendance monitoring systems into your business to be as smooth and clear as possible.
To simplify things, here are the do’s and don’ts of implementing attendance monitoring systems in the businesses in the Philippines.
Plan Your Implementation Thoroughly
Whenever you want to implement change, be it a change in attendance monitoring systems, or simply a change in the coffee provided in the office, you should prepare for it. Plan out everything that you can and consider the things that can possibly go wrong.
Change is not something that everyone particularly welcomes in open arms, particularly change that they do not see coming.
With that being said, when implementing an attendance monitoring system, you should first make it clear why this is happening, what will it achieve and what might happen if you don’t implement this change. This is particularly important for your employees because they are the ones who will be affected the most.
Maintain Consistent Two-way Communication
Once you’ve planned out your workflow for the implementation, you should start communicating the things that need to be made known to the whole company, while also asking for their advice and opinions on the matter.
The best way to efficiently do so is by creating a well-structured communication plan. You should be able to share the right information with the right people at the right moment. This eliminates inadvertently spreading rumors and gossip through the grapevine.
Also, by telling your employees about the things that are happening, you will make them feel like they’re a valued part of the process.
When it is time, you should make sure to include partners, clients, and other business associates in your communication plan.
Train and Adjust
It is important to ensure that every employee is knowledgeable about the change that is being implemented. In the case of attendance monitoring systems, every employee should be informed about how these systems work, what it is for, and why it is being implemented.
Those who will operate it will also need to be taught immediately. The supervisors should help in making the adjustment period as smooth as possible while collecting feedback on the usefulness and effectiveness of the system.
Don’t Rush the Implementation Process
Never rush anything that is important to you. The same goes for implementing any kind of new policy to your business. Do not rush the process. Skipping steps along the way is not a sign of productivity, but a chance for mediocrity.
Implementing a new attendance monitoring system, or any kind of new policy, is not an easy thing to do, especially if the change is company-wide. Everyone will be affected, from your rank and file all the way up to the management. All of these people will be affected by the new process.
Rushing a delicate change is equal to planning to fail. Make sure you don’t try to speed up anything and always focus on the quality of implementation.
Don’t Fight the Old System
“The secret of change is to focus all of your energy, not on fighting the old, but on building the new.”
– Dan Millman, author of the Way of the Peaceful Warrior.
This quote from Dan Millman summarizes the idea of this whole article. Change is easy to embrace, however, there are people who are afraid of it. These are the people who have gotten used to the old system and thus favor it more.
As the person who is facilitating the implementation of a new attendance monitoring system, you should never force people to believe that your old system is bad. This ideology will spawn resistance from those who are used to the old system and believe that it is very efficient.
To prevent such things from happening, you shouldn’t focus on making the old system look bad, but rather, you should show them how much better the new system will be.
The majority of people will react negatively to a negative point, and at the same time, they will react positively to a positive argument.
There are many things that you should consider when you are planning to implement a new attendance monitoring system. In the Philippines, where a lot of people are relatively vocal about their opinions, making sure that your employees don’t see this change as a negative thing is very important.
Keep in mind these do’s and don’ts when implementing an attendance monitoring system and you’ll find your transition into it as smooth as possible.