What are the features that should be present in every attendance monitoring system?
- Versatile time-tracking options
- Easy-to-use user interface
- Absence management & payroll integration
- Mobile compatibility
Many companies have started to move away from traditional employee tracking methods and embrace attendance monitoring systems in the Philippines. businesses and establishments have begun to see the benefits of using such systems because of how convenient it is for both the employers and the employees.
But of course, not all attendance monitoring systems have the same capacity to do work. Most of them would come with the most basic of features such as clocking in and out, time management, and employee tracking.
These are enough to satisfy companies that only see attendance monitoring systems as a way to make some of the work convenient. In fact, there are other systems that offer an even wider scale of features that are sure to have an impact on the welfare of your company as a whole! To make sure that you are choosing the best attendance monitoring system there is—look for these 4 essential features!
Versatile Time-Tracking Options
It may be the most basic feature that any attendance monitoring system should have, but it is also by far the most complex in organization. The days of companies imposing strict 9 to 5 work schedules are slowly beginning to disappear. More and more businesses are beginning to embrace flexi-time and working from home.
With versatile time tracking options, companies now the chance to make the schedules of their employees more flexible as well. Having the option to track the time an employee works to a micro-level is a great way of ensuring productivity. It removes the chances of employees slacking off during their work hours. And still getting the typical salary that every worker gets.
Easy-To-Use User Interface
The most common reason why companies tend to implement attendance monitoring systems, apart from its primary function, is the convenience it provides—it’s supposed to make monitoring the many employees easier. But if an attendance monitoring system is actually complicated to use, then it practically nullifies its function.
Attendance monitoring systems should at least have a fully functional dashboard for the ones who are operating it. It should show everything that the operator needs in an organized and relatively convenient fashion—this would include the payroll, scheduling, alerts, time-tracking and more.
For employees, attendance monitoring systems should be as simplistic as can be. Since it is most likely used for the purposes of clocking in and out, that should be done in just one click of a button. Otherwise, it might do more harm than good if it goes as far as to confuse the people who use it.
Absence Management and Payroll Integration
Aside from monitoring the presence of employees in the workplace, your attendance monitoring system should also be able to track their absences. Leaves are an important asset for most employees and they use them with care. The usage and tracking of vacation leaves, sick leaves, and even unexpected emergency leaves should be monitored as to check and make sure that things don’t get out of hand.
Along with managing absences and leaves, these systems should be integrated into the payroll system. When attendance monitoring systems monitor both the presence and the absence of an employee, it can easily provide precise data that would be perfect in computing for the payroll.
With accurate attendance data, which attendance monitoring systems should provide, calculating payroll should be easy and fast, especially when they’re integrated together.
In recent times, the workforce of most companies aren’t always required to present themselves in the office before they do their work—many kinds of job are done on the field, at home, or in coffee shops, and some of them don’t even need a laptop! With that being said, attendance monitoring systems should have the capability to be used on mobile devices.
These mobile applications for the attendance monitoring systems should be able to provide the basic functions of the software such as clocking in and out, but an added functionality would be GPS tracking—just to make sure that your employees are where they’re supposed to be.
Not only does GPS keep track of the physical location of your employee, but it also serves as a signal and as a tracking unit, just in case your employee gets in an accident.
Companies should be careful when implementing the use of mobile attendance monitoring systems because when not tracked properly, it can be abused. Make sure that if you are going to allow the use of these applications, there are clear rules and regulations to follow!
Attendance monitoring systems in the Philippines are in high demand right now. Many companies have seen just how useful they are particularly for HR purposes. If you’re looking for an attendance monitoring system for your business or establishment, make sure to look for these features to make sure implement a quality attendance monitoring system!