How Biometrics Changed Office Efficiency

Published on : March 15, 2019

How has biometrics changed office efficiency?

  1. Increased Payroll Accuracy
  2. Accurate Timekeeping Data
  3. Eliminates Time Theft
  4. Improved Operations
  5. Security Enhancement


Nowadays, offices are incorporating newer technologies to improve their security, convenience, and overall accessibility. The introduction of these biometric systems has changed the landscape of office efficiency.

From security systems in the Philippines to time attendance solutions, offices are beginning to invest in new technologies to incorporate with their business in order to not just save money, increase productivity, and prevent fraud, they seek to increase the overall efficiency of every aspect of an office. Many of which we will mention in this article. Here are ways in which biometrics have changed office efficiency.


Increased Payroll Accuracy

Biometric machines in the Philippines have benefitted human resource departments in companies all over the nation. Since the mass availability of biometric time attendance systems, human resource management teams can increase the rate of processing every employee’s payroll.

Companies equipped with these biometric attendance systems can cut a huge chunk of time spent, going over every single time sheet for everyone who works under their company. They no longer have to manually enter every data sheet into a computer system. Biometric systems that aid in a company’s payroll usually take up to 15-20 minutes to process every employee timesheet; this is done with 100% accuracy.

This helps decrease the number of files or paperwork that human resource departments have to keep. Biometric systems can also allow every employee to check their hours of work upon checking in. With the decrease in burden for the payroll agents, human resource departments can allocate more time for other tasks.


Accurate Timekeeping Data

Accurate Timekeeping Data

Biometric machines in the Philippines greatly reduces and mostly eliminates any need for employees to manually enter or re-enter their data for timekeeping. With an integration of a timekeeping system and a biometric machine, an employee’s login data will be 100% accurate.

Employees don’t need to worry about having to remember a password or wonder if they have successfully inputted their data. With the advancement of biometric technology, these system’s reading capabilities and data entry are flawless. There will be no need for any human intervention for any confirmation.

There won’t be a way for employees to manipulate their time attendance as well, saving the company money from employee’s who exploit the weaknesses of a company’s timekeeping data. Once a person checks in, that’s it. The system will immediately save that data.


Eliminates Time Theft

Many time attendance sheets are vulnerable to buddy punching and time theft. What is buddy punching? It’s when an employee punches in the time of another employee who is late or absent, this tricks the time attendance system into thinking that the employee is present. Buddy punching is a form of stealing from a company; robbing them of the time they pay you for when you’re actually not there. This form of theft can cost a company millions in the long run.

Biometric machines will make it impossible for employees to buddy punch and eliminates fraudulent time logging activities. No one else can log in for you. Logging in requires the employee to be physically present. It will be nearly impossible to replicate your fellow employee’s fingerprint, face, or voice.


Improved Operations

Improved Operations

Biometric time systems ensure that employees come on time. Usually, biometric system attendance systems help create a positive and more productive environment in companies. Simply being around an advanced piece of technology psychologically boosts the productivity of most employees.

This can be most felt when logging into some systems are seamless. This reduces the chances of potential system crashes due to a biometric access control’s independence and back-up data capabilities.


Security Enhancement

Offices that make use of biometrics not only use this technology for time tracking and attendance but also for security. Systems in the Philippines make use of biometric door locks which help secure certain areas and rooms in a building. They can make use of facial recognition, iris scanners, or fingerprint scanners to lock and secure areas.

Biometric security systems can be configured to allow specific people to enter certain areas. This is very useful for eliminating the need for people to constantly be on guard for certain areas. These systems are very effective in keeping trespassers away.


Key Takeaway

Since the introduction to the vast advancement of biometric technology, every step of improvement has greatly impacted society. Quicker technological systems have been introduced and offices make use of biometrics for their potential to improve office efficiency, accurate data gathering, swift time attendance system, unbreakable security, and ability to resist fraudulent activities.

The future of biometric systems will further advance as the years go by. Who knows what new systems will be introduced, but one thing’s for sure, they will continue to improve our daily routines and lives.