5 Best Office Security Practices: Enhancing Visitor Management and Security Through Door Access Systems

5 Best Office Security Practices: Enhancing Visitor Management and Security Through Door Access Systems

Published on : February 19, 2024

What are the best office security practices with door access systems?

  1. Monitoring and screening visitors
  2. Permitting temporary access
  3. Centralizing access control
  4. Regular security awareness training
  5. Emergency response protocols


  • Door access systems make visitor management more convenient and flexible.
  • With centralized access control, it is easier to accommodate and implement changes in safety protocols, especially in case of emergencies.
  • Security awareness training maximizes the efficiency of security systems by educating employees about their security and emergency responses.

Comprehensive security measures are crucial to adapt to today’s dynamic working environment. With a more collaborative and fast-paced culture, offices need to consider and prioritize procedures that are flexible and convenient.

Among the different security practices an office can apply, door access systems stand out in keeping your working environment protected. In this article, we take a look at why one of the best office security practices is implementing door access systems.

Monitoring and Screening Visitors

The office is one of the places that welcomes different people such as business partners, clients, job candidates, and food and supply vendors. The constant visits of temporary people can heighten risk in the office. Monitoring and screening visitors is one of the primary practices in fostering security in a workplace.

With traditional monitoring and screening practices, the process can be a hassle and time-consuming depending on the safety standards of different offices.

In fast-paced environments, door access systems can make this practice trouble-free. It gives a more comprehensive real-time report on the access of the visitors in different areas of the building. With its additional security measures such as alarm systems and surveillance cameras, it prevents theft or harm in the office.

Permitting Temporary Access

Permitting temporary access

One of the benefits of door access systems is their seamless integration into short-term office needs like temporary access. Changes in the company can be accommodated by door access systems whether it is for special events or meetings with outside attendees, or the short-term stay of season workers, interns, and contractual staff.

Maintenance and courier services can also benefit from the convenience by giving them access to utility rooms and other designated locations. The system’s flexibility makes it easier to adjust to security protocols, adapt to operation changes, and manage emergencies. This technology aims to let your office operate seamlessly in different situations without compromising safety.

Centralizing Access Control

Unlike decentralized access control which emphasizes the individual’s responsibility to take thoughtful actions for safety, centralized access control emphasizes the company’s responsibility to implement these protective procedures.

This system makes it more convenient for the administration when it comes to monitoring movement, screening visitors, and enforcing the company’s safety protocols on different devices and locations.

Centralizing your access system can also accommodate large-scale security or safety protocols and features. The hassle of giving and revoking access with keys and turnovers is simpler with a unified system.

Regular Security Awareness Training

Regular security awareness training

Security systems in our office are only a good integration when education is also prioritized in implementing a safer working environment. Seminars or training for employees should be given by all companies. This means that they need to educate their team about preventing, identifying, and avoiding possible threats. These training sessions can inform them about recognizing suspicious behavior and improve their response to security incidents. Apart from cyber security about phishing attacks or email security, lessons can also be about physical threats such as theft and unattended documents and computers.

Training your employees also maximizes the efficiency of the investment in security systems. With more knowledgeable employees, they can better act according to the situation at hand, improving the well-being of all persons in the office.

Emergency Response Protocols

In emergencies, door access systems can enable quick response protocol for all or certain areas in the office. In incidents such as chemical spills or hazardous material incidents, they can restrict access to certain places to prevent panic or contain the situation.

This technology can also support an orderly evacuation of office employees during earthquakes, floods, or fire emergencies. In the threat of unauthorized visitors or entry, door access systems can set an immediate lockdown, protecting office staff and giving emergency responders more control of the situation.

It can also assist in assessing or investigating the aftermath of incidents. It can look at which areas are accessed or attempted to be accessed by individuals during the emergency. The insight and data garnered by this system can help in improving security and emergency responses.

Key Takeaway

Understanding why one of the best office security practices is door access systems gives companies a better idea of its importance. Safety and security in any type of workplace are what make employees happy and more productive. From comprehensive reports to flexibility in access, this system benefits the office in more ways than one.

At ELID, your safety and security are our priority with a variety of door access systems to choose from. We provide card readers or biometric devices for your convenience at work. To learn more about our products, contact us to learn more about our quality performing Electronic Identification Systems.